This position processes and maintains all aspects of the accounts payable vendor master database that is free of redundant and inaccurate vendor information, streamlining the vendor record management process and the administration of the 1099 reporting process for the entire Christus Health organization.
The AP Lead for Vendor Maintenance ensures timely administration of vendor creation, modification and maintenance of the vendor master data files. Requests are handled with a sense of urgency with full validation, compliance and accuracy. Must have the ability to multi-task. Requires frequent interactions with both vendors and CHRISTUS Health Associates.
Maintain timely and accurate creation and updates to vendor master file records
Verify all W-9 data is accurate and in compliance with Christus Health standards (ie: IRS TIN matching, OSHA, etc)
Communicate both verbally and in writing to vendors when necessary to ensure that additions and changes to the vendor master file are accurate and complete
Document processes and procedures related to vendor maintenance and 1099 reporting
Meet SLA deadlines for the entry of requests
Prioritize work to enable the team to meet their daily targets
Cross-train with other AP VM team members. Ensure ability to fill in as needed or required
Monitoring of VM mailbox and/or email on a regular basis and provide correct and timely responses as per agreed turnaround times; AP Help Desk Support
Lead contact for 1099 annual reporting within IRS regulations and timelines
Key contact for Vendor Escheatment process
Proper database clean-up and deactivation of vendors as guided by policy
Assist in information gathering for audit and measurement reporting purposes, etc
Lead vendor maintenance projects, including mass loads due to acquisitions and communications to vendors to ensure smooth transition to company invoicing systems
Complete special projects as needed. Ensure all projects are completed by specified deadlines
Our Mission: WHY WE EXIST. To extend the healing ministry of Jesus Christ. Our Core Values: WHAT WE BELIEVE IN.DIGNITY Respect for the worth of every person, recognition and commitment to the value of diverse individuals and perspectives, and special concern for the poor and underserved. INTEGRITY Honesty, justice, and consistency in all relationships. EXCELLENCE High standards of service and per...formance. COMPASSION Service in a spirit of empathy, love, and concern. STEWARDSHIP Wise and just use of talents and resources in a collaborative manner.Our Vision: WHAT WE ARE STRIVING TO DO. CHRISTUS HEALTH, a Catholic health ministry, will be a leader, a partner and an advocate in the creation of innovative health and wellness solutions that improve the lives of individuals and communities so that all may experience God's healing presence and love. Our Name and Symbol:WHO WE ARE. CHRISTUS is Latin for "Christ," and proclaims publicly the core of our mission. OUR NAME choice also recognizes the heritage of our two congregational sponsors, the Sisters of Charity of the Incarnate Word in Houston and San Antonio. Jesus Christ is the Incarnate Word, the Word of God made flesh. It is, therefore, only fitting that it is in another form of His name that our health ministries are called together. OUR SYMBOL Reflects the healing ministry of Jesus Christ - a combination of a medical cross and a religious cross. The flowing banner on the cross is a common symbol of the risen Christ, while the royal purple signifies Christ. The flowing banner also conveys a sense of motion as we move forward into a new era of service to our communities.