Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
JOB SUMMARY: In collaboration with clinical leadership, focuses on implementing, administering, and monitoring business operations that support the nursing process and its workforce.
Identifies need for capital equipment and repair of such. Verifies staffing model with Business Manager to ensure clinical efficacy.
Attend/participate in PCC, organizational and house-wide meetings and initiatives as the business representative for the unit (capital planning, budget planning, performance improvement meetings, enterprise resource planning).
Participates on departmental and interdepartmental committees to address system problems/issues and facilitate information exchange.
Verify for each staff or contracted personnel that, where relevant, education and training are consistent with applicable legal and regulatory requirements and hospital policy, that the individual is licensed, certified or registered, and that the individual's knowledge and experience are appropriate for the job assignment
Participates in annual learning needs assessment development
May supervise Administrative Assistant(s).
PLANNING and Organizing
Accountable for managing process and procurement for equipment/supplies:
Evaluate new products; maintain med supply PAR Levels
Serve as equipment and supply liaison
Manage lease contracts in collaboration with Service Center/contracts office
Accountable for communicating and monitoring budget to ensure financial targets are met according to standard Vanderbilt operating procedures.
Completes variance reports and create justification spreadsheets for unique circumstances affecting the staffing budget (e.g. large amounts of OT in one department)
In collaboration with clinical leadership, prepares annual operating and capital budgets following established guidelines and using benchmark data.
Monitor expenses to established budget and staffing plan. Develops and implements action plans for variances to the established budget.
Prepare ad hoc financial and budget reports.
On behalf of clinical leadership, complete and oversee execution of capital and capacity planning. Analyzes utilization of assigned space and makes recommendations on utilization opportunities and/or space needs. Creates and plans for new offices and space; works with EVS (cleaning); ensure signage is correct and in place
Monitors throughput. Address barriers and identifies resources required to maintain patient flow that meet area volume goals. Outpatient/procedural: Measures and contributes to improvement in patient access, cycle times, and patient wait times.
Supervise clinical and business technology upgrades; grant security access
BUILDING RELATIONSHIPS and SERVICE
Assists clinical leadership in monitoring results for community survey action plan. Provides progress reports and submits the plan of correction.
QUALITY, COMPLIANCE, and SAFETY
Develop systems and processes that ensure and demonstrate staff compliance with regulatory standards : Monitor compliance ; Round with surveyors and support services reps Identify EOC needs and follow up EOC issues; In collaboration with clinical leadership, review and revise disaster plan. Provides data that helps measure readiness for external surveys CATS oversight Conduct med scanning compliance
Manage risk and quality initiatives: Conduct quality process improvementMonitor first reports of injuryIn collaboration with quality and safety personnel, conduct event analysis and develop action plans; Conduct CDRs discrepancy review
Create audit schedules, ensures audit completion, compiles data for review: *Manage audits; *Review audit results and establish an action plan *Manages policy review schedule
In collaboration with clinical leadership, ensure that defined quality standards are met within area of responsibility
Implements area specific policies and practice guidelines in accordance with VUMC policy and regulatory standards using standardized tools and instruments.
Monitors compliance with areas specific individual performance goals and competence
Communicate budget calendar and process.
Responsible for change management processes for staff around business and operations, including coordinating implementation of new policies.
Attend/participate in PCC meetings.
Accountable for utilizing Shared Governance framework that identifies and addresses issues, solves problems and evaluates outcomes.
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
The Leapfrog Group: grade "A" in Hospital Safety Score
National Institutes of Health: among the top 10 grant awardees for medical research in the U.S.
Magnet Recognition Program: nursing awarded third consecutive Magnet status in 2017
Nashville Business Journal: Middle Tennessee's healthiest employer
American Hospital Association: among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.
Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties.
Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disea...se.
As the largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.
Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.